I. Job Description:

1. Receptionist

• Welcoming guests to the company in a professional way.
• Switchboard management: Receive incoming calls, provide information or transfer to relevant departments. Make sure the transmission is always working properly.
• Receive all kinds of letters, dispatches, parcels, etc., which are delivered to the departments.
• Provide company forms (both hard copy and soft copy)
• Create and display slides/video on TV every day

2. Administration

• Ordering/Booking
• Booking air tickets, hotels, cars for internal employees and Group’s guests
• Order lunch for training sessions, meetings, welcome guests.
• Manage orders for pantry, namecard, stationery, etc.
• Order flowers/fruits as departments’ request.

Payment

• Ensure monthly payments accuracily and timely (pantry, travel expenses, telephone, stationery, office rental, etc.)
• Create PR/ PO/ Good Receive on the system for all departments.
• Managing the annual administrative budget and budget plan for the new year.

Office management

• Manage and keep the company's seal in accordance with regulations.
• Working with the building management on fire protection issues / Deploying building announcements, guest registration, refrigeration systems, etc.
• Manage Housekeeping Staffs to ensure the office is always professional, clean and tidy.
• Ensure office facilities are always in good working.
• Organize 5S audit activities for office regularly.

Others

• Visa for employees on business trips and Group’s guest.
• Support for employee engagement activities (Women’s day, Chrismas, etc.)
• Other tasks as Line Manager’s request.

II. Job Requirement:

1. Education

• Bachelor degree with major in Human Resources, Economics, English, etc.

2. Experience

• Fresh graduate or 1 year experience

3. Skills & Ability

• Agile and willing to learn
• Good problem solving skills, creative, dynamic
• Good customer mindset
• Good communication skills (English is preferred), fluently.
• Ability to design/edit video/create content is an advantage.

III. Benefit:

• Laptop
• Insurance
• Travel
• Meal Allowances
• Transportation Allowances
• Uniforms
• Bonus
• Healthcare
• Training
• Salary Increase
• Business Trip Allowance
• Annual Leave
• Sports Club

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