1. Responsibilities:

The Co-Curricular Activities Intern supports the Director of Activities and team as required in delivering the goals of the Co-Curricular Programme. Specific tasks will include, but are not limited to:

2. Visa Procurement and Travel Support:

• Data entry
• Assist with visa application completion
• Prepare Trip Folders for travelling coaches/directors

3. Event support:  

• Assist with all event preparation and clerical support including all hosted conferences/festivals/tournaments/exchanges.
• Assist with event delivery to ensure successful hosting of international and local events. (May require evening work)

4. After-school support:

• Database (Teams/activities) entry to the system
• Transportation for after-school activities support
• Prepare service agreements for third parties

5. Departmental Support:

• Assist with the storage and filing systems for the team and department both online and on campus, including routine office filing
• Assist with Internal Request (IRF) processing and follow-up
• Assist with necessary documentation and paperwork as required by the team
• Perform other duties as required by the Director of Activities / Activities Manager
• Gather and create data reports as required for internal use by the department 

6. Requirements: 

• Demonstrate a collaborative mindset with colleagues
• Customer service orientation
• Excellent attention to detail in data entry and reporting skills
• High level of proficiency in MS Office software, G-suite, and database programmes
• Aptitude and application of skills and techniques relevant to the position
• Honest and open in communication
• Build positive, harmonious, and professional relations
• Identify the appropriate person to elicit correct and relevant information
• Remain on schedule with all work and always well-prepared
• Assess workload and able to discuss and set priorities with the Supervisor
• Think through problems and possible solutions and try to solve them independently
• Hard-working, enthusiastic, highly organized, detail-oriented
• Good at English (4 skills) and G-Suite/Microsoft Office

7. Benefits:

• Internship allowance
• Opportunity to work in a professional international organization
• Certificate after completion

8. How to apply:

• Interested candidates please send your applications via email to tlphuong@unishanoi.org