1. Duties and Responsibilities:

Event Planning & Coordination

• Support the planning and execution of school events, including performances, celebrations, community gatherings, fundraising activities, and special projects. 
• Assist with event logistics, including venue preparation, signage, materials, registration, guest management, and event setup and breakdown. 
• Help maintain event timelines, task lists, and planning documents to ensure smooth execution. 
• Coordinate with internal stakeholders, vendors, and service providers as needed. 

Event Operations & On-Site Support

• Provide on-site support during events, including guest registration, wayfinding, hospitality, photography coordination, and troubleshooting. 
• Assist in ensuring events run smoothly and that guests have a positive experience. 
• Support the preparation and distribution of event materials and communications. 

Communications & Administrative Support

• Assist with drafting event-related communications, invitations, registrations, and reminders. 
• Support the collection and organisation of event information, attendance records, and feedback. 
• Maintain accurate event documentation and filing systems. 

Collaboration & Project Support

• Work closely with the Marketing and Communications team and other departments across the school. 
• Participate in planning meetings and contribute ideas to enhance event experiences. 
• Provide general administrative and project support for MarCom initiatives as needed. 

2. Position Requirements:

Educational Background

• Currently enrolled in, or recently graduated from, a relevant degree program such as Event Management, Hospitality, Marketing, Communications, Business Administration, Public Relations, or a related field. 

Skills & Experience

• Strong organisational and time-management skills. 
• Ability to manage multiple tasks and deadlines in a fast-paced environment. 
• Strong attention to detail and problem-solving abilities. 
• Proficiency in Microsoft Office and/or Google Workspace. 
• Familiarity with event planning, customer service, or hospitality is an advantage. 

Communication & Interpersonal Skills

• Strong verbal and written communication skills in English. 
• Comfortable interacting with students, parents, staff, and external guests. 
• Ability to work effectively with a wide range of stakeholders. 

Professional Attributes

• Strong punctuality and professionalism.
• Positive attitude and willingness to learn. 
• Ability to work both independently and collaboratively within a team. 
• Willingness to occasionally support events outside of regular school hours (with advance notice). 

Preferred Qualities

• Interest in community engagement, event management, and communications. 
• Previous experience volunteering or supporting events is an advantage. 
• Enjoy working in a dynamic, people-focused environment.

3. Benefits

• Internship allowance.
• Opportunity to work in a professional international organization.
• Mentorship and guidance from experienced communications professionals.
• Upon successful completion of the internship, interns may be eligible to receive a Letter of Recommendation from the Communications Manager.

4. How to apply

• Interested candidates are invited to submit your applications via email to tlphuong@unishanoi.org by July 3, 2026.