We are looking for a detail-oriented and proactive HR Intern to support the People Experience team in employee records management and HR data governance initiatives.

This internship will provide hands-on experience in HR operations, data privacy, compliance, and digital transformation. The intern will assist in reviewing employee records, identifying data retention requirements, and supporting the development of processes to ensure employee data is retained and deleted in accordance with company policies and local regulations

1. KEY RESPONSIBILITIES:

Employee Records Management

• Review, organize, and maintain employee personnel files (both physical and electronic records).
• Support the digitization and indexing of employee documents where required.
• Verify completeness and accuracy of employee records.
•  Assist in identifying duplicate, outdated, or redundant employee documents.

HR Data Governance Support

• Support the creation of an HR Data Retention Matrix covering different categories of employee data and documents.
• Assist in mapping locations where employee data is stored, including HR systems, shared drives, SharePoint sites, and local folders.
• Conduct data inventory and file reviews to identify records approaching or exceeding retention requirements.
• Support documentation of data retention and deletion processes.
• Assist in preparing materials and trackers for HR data cleanup initiatives.

Compliance & Project Support

• Support employee data cleanup and archiving activities.
• Collaborate with HR, Legal, Digital Security, and IT stakeholders to gather information related to employee data management practices.
• Prepare reports and status updates on project progress.
• Maintain audit-ready documentation and evidence related to data governance activities.

2. WHAT WE’RE LOOKING FOR:

Education

• Final-year undergraduate student currently pursuing a Bachelor's degree in Human Resources, Business Administration, Information Management, Law, Information Systems, or a related discipline.

Skills & Competencies

• Strong attention to detail and organizational skills.
• Ability to handle confidential information with discretion and integrity.
• Good analytical and problem-solving skills.
• Proficient in Microsoft Excel, Word, PowerPoint, and SharePoint.
• Good communication skills in both English and Vietnamese.
• Comfortable working with large volumes of data and documents.

Preferred

• Interest in data privacy, compliance, records management, or HR operations.
• Experience with data analysis, Power BI, or process improvement is a plus.

3. WHAT WE WILL OFFER:

During the internship, you will:

• Gain practical experience in HR operations and employee lifecycle management.
• Develop an understanding of employee data privacy and regulatory compliance requirements.
• Learn how organizations manage data retention and deletion throughout the employee lifecycle.
• Work closely with HR, Legal, IT, and Digital Security teams on a real business project.
• Build skills in project management, data analysis, and process documentation.

Key Deliverables by the End of Internship

• Initial HR Data Retention Matrix for Vietnam.
• Inventory of employee data repositories and document types.
• Tracker identifying records requiring archival or deletion.
• Draft process documentation for employee data retention and deletion.

4. Ready to take the next step in your career?
Send your updated CV to: TalentPartner.UVN@unilever.com