I. JOB DESCRIPTION:

We are looking for a detail-oriented and proactive HR Admin to join our team. In this role, you will support the HR & Admin Department in managing key functions such as recruitment, internal communication, C&B, employee record management, and day-to-day HR operations across both Vietnam and Australia offices.

1. Employee Records:

• Maintain and update accurate employee records in both digital and physical formats.
  Prepare and manage HR documents such as offer letters, employment contracts, and resignation paperwork.
  Track key employee lifecycle events (probation periods, contract renewals, promotions, and terminations), and send timely reminders to relevant stakeholders.

2. Recruitment & Onboarding:

• Post job advertisements on online platforms and internal channels; maintain job tracking spreadsheets.
  Assist in screening candidate CVs, scheduling interviews, and communicating with candidates throughout the hiring process.
  Support onboarding processes: collect necessary documents, set up orientation meetings, and ensure new hires are fully integrated into the team.

3. Timekeeping:

• Monitor and maintain daily attendance, leave requests, and overtime records.
  Verify and consolidate monthly timekeeping data to ensure accuracy for salary calculation.

4. Internal Communication:

• Draft internal communications such as announcements, notices, and HR updates to be shared via email and internal platforms.
  Support internal surveys, gather employee feedback, and assist in follow-up actions to improve engagement and workplace experience.

5. KPI & Performance Tracking:

• Collect and compile monthly KPI data from team leads.
  Schedule and coordinate quarterly performance reviews, and assist in taking minutes or consolidating feedback.
  Maintain and secure confidential performance review records.

6. Admin Support:

• Provide daily administrative support to the HR department.
  Ensure HR operations comply with internal policies and labor regulations in both Vietnam and Australia.

7. Other Tasks:

• Perform other duties assigned by the line manager, including short-term projects or urgent HR-related requests.

• Bachelor’s degree in Human Resources, Business Administration, or related field
• 1–2 years of experience in HR Admin or a similar role
• Strong communication and coordination skills
• Proficient in Microsoft Office (especially Excel & Word)
• Well-organized, detail-oriented, and capable of handling confidential information
• Intermediate English proficiency (spoken and written)

• Salary: 8M - 10M/month
• 13th-month salary.
• Professional and dynamic working environment.
• Performance-based bonuses.
• Comprehensive social, health, and unemployment insurance in compliance with legal requirements.
• Team-building activities and company events.

IV. HOW TO APPLY: