1. Key Accountabilities:

Schedule and manage meetings, calls, and other meetings

• Manage database files, store official documents, related papers, contracts and documents
• Arrange to print, scan or photocopy documents as required at the unit
• Prepare documents for meetings, business trips
• Welcoming, guiding experts and guests as assigned
• Enforce established internal policies, regulations and procedures within the organization
• Answer questions by phone, email or face-to-face - to the extent allowed
• Take notes in the meeting minutes, take notes on reminders of superiors
• Prepare meeting rooms, print documents (if any) before the official meeting takes place
• Store approved documents as assigned

2. Success Profile - Qualification and Experiences:

• A Diploma certificate or higher in Human Resource, Finance, Banking, Economics, Business Administration, Management, Legal or a relevant discipline
• Able to work full-time in at least 3 months
• Strong organization skills and able to juggle multiple competing tasks / demands
• Able to work independently, exercise judgement and maintain confidentiality
• Proficient in MS Office (Powerpoint, Word, Excel, Outlook)
• Meticulous and pays attention to details
• English standard of proficiency as required for the role

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