I. JOB DESCRIPTION:

1. Take charge of administration work

• Office facilities: Handle all office services to ensure proper operation of the office. Follow up office leasing services performed by the landlord and prepare payment document for office related services. Contact with lanlord and handle if any problems arising.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories. Follow up stock of stationery for the office, prepare business cards, envelops, letterhead for office.
• Support to perpare tender documents (follow the instruction from Market Access team)
• Perform general clerical duties to include but not limited to: photocopying, mailing, and filing.

2. Perform other clerical duties

• Arrange/ coordinate for HR engagement activities/ events, or other HR activities if any.
• Handle all incoming and out-going mails and couriers. Keep record of all incoming and outgoing correspondence.
• Assure a warm, friendly & professional welcome to guests/visitors/internal staffs. Assure the tidiness of meeting room & reception area. Control access into the office.
• Can occasionally handle the translation of documents in English when needed
• May be asked to perform other clerical duties like typing, data entry and documents authorisation sometimes. May perform other tasks as assigned & required.

II. JOB REQUIREMENTS:

• Graduate from Collegue or University at any field
• Friendly, supportive and positive mindset
• Communication and coordination skills
• Attention to details and processes, accuracy to administration tasks
• Good collaboration and teamwork
• Willingness to learn and support others

III. BENEFITS:

• Competitive trainee allowance.
• Professional working environment with exciting projects to enhance your business acumen and skills

IV. HOW TO APPLY:

• Send your CV to email: recruitment@vn-urgomedical.asia
• Deadline: 23:59 16/10/2026
• Note: Only selected candidates will be contacted (via email). Make sure that your email and Spam/ Promotions box are checked regularly so that you will not miss any notifications from us.