The Embassy of Switzerland in Hanoi is looking for a full-time Administration and Logistics Assistant (open to male or female applicants) to start around mid-June 2026. This is a fantastic opportunity to be part of a dynamic, multicultural team at the Swiss Embassy.

Administration

• Manage staff administrative processes with MOFA and other Vietnamese authorities (diplomatic notes, vehicle registration/deregistration, visas, badges, driver’s licenses, etc.).
• Serve as the main point of contact and regularly coordinate with the office Building Management.
• Maintain and update the Administration Handbook, designated contact lists, and internal databases.
• Support the Head of Administration with administrative tasks and consular matters.

Logistics Coordination

• Coordinate office and residence maintenance (quotes, scheduling repairs, follow-up).
• Organize arrivals and departures for expatriate staff, arrange temporary accommodations when needed, and handle import/export formalities for the Embassy and expatriate personnel.
• Oversee routine office tasks, cleaning, staff health check-ups, newspaper subscriptions, etc.
• Supervise external cleaning staff and manage the coffee/tea cashbox.
• Act as the Embassy’s sustainability focal point.

Security

• Assist the Head of Administration with security-related matters.
• Coordinate annual first aid and firefighting exercises.
• Serve as the point of contact for the local security company and security team.

Other Duties

• Manage updates to the Embassy’s official website.
• Assist with cultural events and official visits.
• Substitute as Receptionist/Translator when required.

2. What We’re Looking For:

• University degree (Bachelor or higher).
• Excellent written and spoken English and German or French.
• Proficiency in Microsoft Office and AI tools.
• Proven experience as an administrative assistant; knowledge of diplomatic protocol is a plus.
• Highly reliable, well-organized, versatile, and able to handle multiple tasks under pressure.
• Strong cross-cultural communication skills and the ability to work in multicultural teams.
• Proactive, solution-oriented, with a readiness to take responsibility and work independently.
• High level of discretion and respect for confidentiality.

• Work in a dynamic, international, and multicultural environment.
• Be part of a collaborative team that values reliability, versatility, and initiative.
• Competitive salary and comprehensive benefits package.
• Equal opportunity employer, recruitment based on merit through open competition.