Trợ Lý Sự Kiện & Hành Chính / 1 week ago
Handi Resco Building, 521 Kim Ma, Ba Dinh District,, Hà Nội
I. JOB SUMMARY:
RMIT Hanoi Marketing team is looking for a motivated and detail-oriented Event & Admin Assistant to support the planning and execution of our annual Experience Day event in November 2025, attracting up to 4000 attendees in Hanoi. Besides Experience Day, there’re monthly digital campaigns and smaller program events to support brand awareness and recruitment of the university. This is an excellent opportunity for final year RMIT students or recent graduates looking to work in event management and administration.
Location: RMIT Hanoi campus (521 Kim Ma street, Ba Dinh district, Hanoi)
Position type: Full time (40 hours/week, from Monday to Friday)
Duration: 07 July 2025 - 19 December 2025 (contracted through 3rd party)
Report to: Senior Manager, Marketing
II. KEY RESPONSIBILITIES:
Event Execution and Support – Experience Day 2025 (Primary Focus):
- Assist in implementing event plans according to timeline, including event floor plan, decoration plan, briefing documents, merchandise handling, and volunteer training
- Help coordinate logistics including venue & decoration setup, catering, audiovisual equipment, and transportation
- Follow up with RMIT stakeholders, external vendors and participants to manage event details under the guidance of the Event Coordinator or Senior Marketing Manager
- Assist in preparing and distributing event materials such as invitations, programs leaflets, and promotional content
Administrative Support:
- Provide general administrative support to the event management team
- Assist with collecting quotations, drafting simple contracts, processing payments on time, and liaising with vendors as instructed
- Record and track project expenses on a daily basis for regular reports
- Attend meetings and summarize meeting minutes and handle correspondence
- Help maintain and organize event files, databases, and records
- Support in preparing reports, presentations, and other documentation as required
On-site Event Support:
- Assist with on-site event setup and tear down
- Support event operations, including event flow, monitoring the catering/ security/ cleaning service on the day, and addressing any issues assigned by their line manager
- Assist in guiding volunteers and temporary staff as assigned
Post-Event Activities:
- Support the team in compiling post-event reports and feedback summaries
- Assist in counting and recording leftover merchandise after each event, and ensure accurate updates to the inventory tracking file
- Assist with reconciling expenses and tracking the event budget
Other duties as assigned by Senior Manager, Marketing and the Event & Admin Coordinator
III. BENEFITS:
- Time-off-in-lieu (extra day off if required to work during weekend)
- One paid leave per month
- Net salary: VND 8,000,000/month
- Mentorship and on-the-job training from experienced event staff
- Valuable experience working in one of most dynamic teams at RMIT (Marketing Department)
IV. QUALIFCATIONS:
- Recently graduated (or final-year student with no courses left) from a bachelor's program in Marketing, Communication, Event Management, Hospitality, Business Administration, or a related field
- Some experience in supporting events or admin tasks through internships, part-time jobs, or student clubs
- Basic experience in administration tasks is a plus
- High organizational and multitasking skills
- High attention to details
- Excellent communication and interpersonal skills in Vietnamese and English
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Willingness to learn, take feedback, work under pressure and meet tight deadlines
V. AVAILABILITY REQUIREMENT:
- Flexibility to work evenings and weekends is required, particularly on some weekend mornings and during the fourth week of November.
VI. APPLICATION PROCESS:
- To apply, please submit your CV outlining your relevant experience and why you are interested in this position to Ms. Linh Nguyen at linh.nguyentrandieu@rmit.edu.vn
- Subject line: HN Application_Event & Admin Assistant_[Your full name]
- Deadline for Application: 11:59pm 11 June 2025
We are an equal opportunity employer and welcome applications from all qualified candidates. We thank all applicants for their interest; however, only those selected for the short-list round will be contacted. If you do not hear from us within 14 days of the application closing date, please consider your application unsuccessful this time.
IMPORTANT NOTICE:
- Please ensure your application is submitted via email to linh.nguyentrandieu@rmit.edu.vn. We do not accept applications through other means.
- RMIT Vietnam will never request any fees or payments during the application process. Be vigilant about scams asking for payment to apply.
Hình ảnh
Trợ Lý Sự Kiện & Hành Chính
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Công tyRMIT University Vietnam
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Điện thoại028 3776 1300
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Emailenquiries@rmit.edu.vn
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Websitehttps://www.rmit.edu.vn/vi
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Địa chỉHandi Resco Building, 521 Kim Ma, Ba Dinh District,, Hà Nội